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HR teams and small business owners can run many people processes in Excel before they need a dedicated system. These free HR templates cover three areas: organization and employee data, payroll and compensation, and attendance, PTO and leave.
Each page offers up to three .xlsx versions with sample data. Download the one that matches your process, then replace the sample data with your own.
Organization charts, workforce planning and employee data
Show how the company is structured, plan headcount and keep employee records and HR metrics in one place.
Payroll and compensation
Calculate pay, produce pay stubs, track commissions and compare salaries. Payroll rules vary by country and state, so treat the figures as a starting point.
Attendance, PTO and leave
Record who is in, who is away and how much time off each person has left.
How to choose an HR template
- Match the template to the process you already run, such as weekly payroll versus monthly salaries.
- Keep personal data in a protected file: set a password on the workbook and store it in a restricted folder.
- Check tax rates, overtime rules and leave policies against your local law, because the templates use sample values.
- Use one workbook per process so each owner can update their own file.
Frequently asked questions
Are these HR Excel templates free?
Yes. Every template is a free .xlsx download. You do not need an account or an email address.
Can I use the payroll templates for real payroll?
They are calculation tools with sample rates. Tax rates, overtime and deductions depend on your country, state and company policy, so verify every figure before you pay anyone.
How do I protect employee data in an Excel file?
Keep the file in a restricted folder, protect it with a password (File, Info, Protect Workbook) and share only what each person needs. The templates do not send any data online.